---
title: "Build the voting-entitlement and proxy register for a general meeting"
url: "https://ailawframework.com/practice/strata-and-community-titles/build-the-voting-entitlement-and-proxy-register-for-a-general-meeting"
type: "task"
site: "AI Law Framework"
id: "A47-X20260927-3"
practice_area: "Strata & Community Titles"
tier: "green"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Build the voting-entitlement and proxy register for a general meeting

> Tabulate the lots, unit entitlements, arrears status and lodged instruments from the roll, the ledger and the proxy forms, apply the cap the lawyer has set for the jurisdiction, and flag each instrument that is out of…

Canonical page: https://ailawframework.com/practice/strata-and-community-titles/build-the-voting-entitlement-and-proxy-register-for-a-general-meeting  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Strata & Community Titles](https://ailawframework.com/practice/strata-and-community-titles.md) |
| Human involvement | Green: AI drafts, lawyer checks |
| How AI is used | Tabulate the lots, unit entitlements, arrears status and lodged instruments from the roll, the ledger and the proxy forms, apply the cap the lawyer has set for the jurisdiction, and flag each instrument that is out of time, unsigned, over the cap or inconsistent with the roll. |
| What the lawyer must review | Check the proxy cap and the arrears rule against the current statute or module, open each flagged instrument, and decide the contested ones before the meeting opens. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Lawyer review required**

The responsible lawyer reviews the work against the instructions, sources and intended use.

- What the AI does: Tabulate the lots, unit entitlements, arrears status and lodged instruments from the roll, the ledger and the proxy forms, apply the cap the lawyer has set for the jurisdiction, and flag each instrument that is out of time, unsigned, over the cap or inconsistent with the roll.
- What the lawyer does: Check the proxy cap and the arrears rule against the current statute or module, open each flagged instrument, and decide the contested ones before the meeting opens.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Confirm the instructions, the jurisdiction and the complete relevant material before starting.
2. Check the proxy cap and the arrears rule against the current statute or module, open each flagged instrument, and decide the contested ones before the meeting opens.
3. Check the output against the source documents named in it before it is relied on.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [https://legislation.nsw.gov.au/view/whole/html/inforce/current/act-2015-050](https://legislation.nsw.gov.au/view/whole/html/inforce/current/act-2015-050) (checked 2026-09-27)
- [https://www.legislation.qld.gov.au/view/whole/html/current/act-1997-028](https://www.legislation.qld.gov.au/view/whole/html/current/act-1997-028) (checked 2026-09-27)
- [https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_45344.pdf](https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_45344.pdf) (checked 2026-09-27)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Victorian owners corporation quorum, voting and proxy](https://ailawframework.com/precedents/strata-and-community-titles/vic-quorum-voting-and-proxy.md) | Checklist | Yellow | Checklist for quorum, interim decisions, who may vote, and proxies at a Victorian owners corporation annual general meeting. |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/strata-and-community-titles/build-the-voting-entitlement-and-proxy-register-for-a-general-meeting/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*