---
title: "Diary Queensland claim dates and draft routine scheme letters"
url: "https://ailawframework.com/practice/personal-injury-and-compensation/streamline-pi-administration-tasks-with-ai/queensland"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A21-B6-3-QLD"
practice_area: "Personal Injury & Compensation (workers compensation, CTP/TAC, medical negligence)"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["QLD"]
last_reviewed: "2026-10-25"
---

# Diary Queensland claim dates and draft routine scheme letters

> From the dates and scheme the lawyer enters, diary the notice and limitation dates and draft routine letters from the firm's templates. Do not send anything.

Canonical page: https://ailawframework.com/practice/personal-injury-and-compensation/streamline-pi-administration-tasks-with-ai/queensland  
Last reviewed: 2026-10-25

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Personal Injury & Compensation (workers compensation, CTP/TAC, medical negligence)](https://ailawframework.com/practice/personal-injury-and-compensation.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the dates and scheme the lawyer enters, diary the notice and limitation dates and draft routine letters from the firm's templates. Do not send anything. |
| What the lawyer must review | Check every letter before it is sent to the client, insurer or respondent Confirm the diary uses the Act for this claim, not a generic personal injury timer Keep medical and wage records out of a public tool A document filed at court still needs a named responsible practitioner |
| Written for | Queensland |
| Applies to | [Streamline PI administration tasks with AI](https://ailawframework.com/practice/personal-injury-and-compensation/streamline-pi-administration-tasks-with-ai.md) |

## Checking plan

**Verify against sources**

The lawyer checks each outgoing letter and each diarised date against the Act that applies to the claim.

- What the AI does: From the dates and scheme the lawyer enters, diary the notice and limitation dates and draft routine letters from the firm's templates. Do not send anything.
- What the lawyer does: The lawyer confirms the scheme, checks each letter, and decides what is sent.
- Who reviews: Lawyer competent in this practice area
- Basis: Checked against the linked sources on 23 October 2026. Confirm the current instrument before reliance.

## Checks the lawyer makes

1. For a public liability claim, diary part 1 of the notice under the Personal Injuries Proceedings Act 2002, section 9(3): on the earlier of two days. The first is the day 9 months after the incident or, if symptoms of the injury were not immediately apparent, the first appearance of symptoms. The second is the day 1 month after the claimant first instructs a law practice to act in seeking damages and the proposed defendant is identified.
2. For a motor accident damages claim, diary Motor Accident Insurance Act 1994, section 37. An unidentified vehicle has a 3 month notice to the Nominal Defendant and a 9 month bar.
3. For a damages action covered by the Limitation of Actions Act 1974, section 11, diary 3 years from when the cause of action arose. Dust-related conditions are not subject to that limit.
4. Do not put client medical or wage information into a public chatbot. Queensland Courts say that information can become public.

## Notes

- Letters a client or another party receives are checked on each matter. A diary entry that nobody receives is not a substitute for that check.
- Supreme Court Practice Direction 5 of 2025 and District Court Practice Direction 12 of 2025 apply when the output is a submission, not when it is an internal diary entry.
- Medical and wage records stay in a firm-controlled tool. Apply ASCR r 9 and APP 11, and consider whether a breach is notifiable under the Privacy Act 1988 (Cth).

## Practical guide

Jurisdiction: Queensland plaintiff personal injury file: public liability, motor accident or workers' compensation, as the lawyer identifies it

**Deliverable**: A checked diary and draft letters still held for the lawyer to send.

**Inputs**

- Incident date, symptom date and the date a lawyer was first instructed
- The scheme the lawyer names
- The firm's letter templates

**Example**: Illustrative example: The draft diaries one month from first instructions on a motor accident. The lawyer changes it because section 37 uses the earlier of that month and 9 months, and asks whether the vehicle is unidentified.

**Stop and escalate when**

- The scheme is not identified, so the notice period cannot be chosen.
- The draft would send medical information outside the firm.

Checked 2026-10-23.

## Sources

- [Personal Injuries Proceedings Act 2002 (Qld) section 9](https://classic.austlii.edu.au/au/legis/qld/consol_act/pipa2002314/s9.html) (checked 2026-10-23)
- [Motor Accident Insurance Act 1994 (Qld) section 37](https://classic.austlii.edu.au/au/legis/qld/consol_act/maia1994243/s37.html) (checked 2026-10-23)
- [Limitation of Actions Act 1974 (Qld) section 11](https://www.austlii.edu.au/cgi-bin/viewdoc/au/legis/qld/consol_act/loaa1974226/s11.html) (checked 2026-10-23)
- [Queensland Courts: Using generative AI](https://www.courts.qld.gov.au/going-to-court/prepare-for-court/representing-yourself/using-generative-ai) (checked 2026-10-23)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [File review checklist](https://ailawframework.com/precedents/personal-injury-and-compensation/firm-file-review-checklist.md) | Checklist | Yellow | Periodic review of a plaintiff injury file: the diary, a change in the costs estimate, outstanding notices, and whether health records are still only in an approved tool. |

Signed-in accounts can read the full text of each one.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*