---
title: "Build a Victorian injury chronology on a closed tool"
url: "https://ailawframework.com/practice/personal-injury-and-compensation/build-a-pi-medical-chronology-with-ai/victoria"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A21-B6-2-VIC"
practice_area: "Personal Injury & Compensation (workers compensation, CTP/TAC, medical negligence)"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["VIC"]
last_reviewed: "2026-10-25"
---

# Build a Victorian injury chronology on a closed tool

> Build a dated treatment chronology from records the firm is allowed to use, on a closed tool, with a page cite for every row and a list of gaps. Do not send the records to a public tool.

Canonical page: https://ailawframework.com/practice/personal-injury-and-compensation/build-a-pi-medical-chronology-with-ai/victoria  
Last reviewed: 2026-10-25

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Personal Injury & Compensation (workers compensation, CTP/TAC, medical negligence)](https://ailawframework.com/practice/personal-injury-and-compensation.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | Build a dated treatment chronology from records the firm is allowed to use, on a closed tool, with a page cite for every row and a list of gaps. Do not send the records to a public tool. |
| What the lawyer must review | Spot-check rows against the records, which govern Do not put health information into a public tool Do not treat the chronology as a diagnosis or as evidence in the client's words |
| Written for | Victoria |
| Applies to | [Build a PI medical chronology with AI](https://ailawframework.com/practice/personal-injury-and-compensation/build-a-pi-medical-chronology-with-ai.md) |

## Checking plan

**Verify against sources**

The lawyer checks the chronology against the records. Health information stays in a closed tool, and nothing generated is sworn or filed as the client's evidence.

- What the AI does: Build a dated treatment chronology from records the firm is allowed to use, on a closed tool, with a page cite for every row and a list of gaps. Do not send the records to a public tool.
- What the lawyer does: The lawyer makes the legal assessment, checks the source material and authorises the output for its intended use.
- Who reviews: Lawyer competent in this practice area
- Basis: Checked against the linked sources on 23 October 2026. Confirm the current instrument before reliance.

## Checks the lawyer makes

1. Confirm the firm may use the records and that the tool is closed. The Law Institute guidance says confidential client information is not put into an open-source or commercial system without the client's consent.
2. The County Court practice note and Practice Note SC GEN 25 both say confidential or sensitive information is not entered into a public tool.
3. Spot-check dates, providers and page cites against the source pages. Separate the date of treatment from the date of a report.
4. If any part of the chronology will be filed, the lawyer verifies it. Asking another AI tool to confirm it is not verification.

## Notes

- Practice Note SC GEN 25 and the County Court practice note of 9 June 2026 treat affidavits, witness statements and expert reports as court documents that need particular caution. The chronology is not those documents.
- The Health Records Act 2001 is in force as version 050, effective 1 May 2026. The principles in that Act were not opened for this version.

## Practical guide

Jurisdiction: Victoria: a plaintiff personal injury file, including a matter that may later be in the County Court or the Supreme Court

**Deliverable**: An internal chronology with page cites and a gap list.

**Inputs**

- Records the firm is allowed to use
- The firm's closed-tool settings
- Any existing chronology the lawyer wants compared

**Example**: Illustrative example: A public tool is the only one available. The chronology is not built. The lawyer uses the firm's closed tool, then checks ten rows against the scanned pages before anyone relies on the dates.

**Stop and escalate when**

- The only available tool is a public one.
- A row has no page cite, or the cited page cannot be opened.

Checked 2026-10-23.

## Sources

- [County Court of Victoria: Use of Artificial Intelligence by Court Users Practice Note](https://www.countycourt.vic.gov.au/files/documents/2026-06/use-artificial-intelligence-court-users-practice-note.docx) (checked 2026-10-23)
- [Supreme Court of Victoria: Practice Note SC GEN 25, use of artificial intelligence by court users](https://www.supremecourt.vic.gov.au/areas/legal-resources/practice-notes/sc-gen-25-the-use-of-artificial-intelligence-by-court-users) (checked 2026-10-23)
- [Law Institute of Victoria: Ethical and responsible use of artificial intelligence](https://www.liv.asn.au/download.aspx?DocumentVersionKey=69158983-87f3-4c1d-be99-8c300b5c7afd) (checked 2026-10-23)
- [Health Records Act 2001, in force version 050 (effective 1 May 2026)](https://www.legislation.vic.gov.au/in-force/acts/health-records-act-2001) (checked 2026-10-23)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Freedom of information request for a patient's own health records](https://ailawframework.com/precedents/personal-injury-and-compensation/vic-foi-request-own-health-records.md) | Letter | Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| [Right to information application for a patient's own hospital records](https://ailawframework.com/precedents/personal-injury-and-compensation/qld-rti-application-own-health-records.md) | Letter | Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is… |
| [Access application for health information under the GIPA Act](https://ailawframework.com/precedents/personal-injury-and-compensation/nsw-gipa-access-application-health-information.md) | Letter | Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| [Authority for a treating practitioner to release clinical records](https://ailawframework.com/precedents/personal-injury-and-compensation/authority-treating-practitioner-records.md) | Form | Yellow | Signed authority for one treating practitioner to release named clinical records for a named period, with a separate tick for counselling or mental-health records and a short covering letter.… |
| [AI use policy for health information](https://ailawframework.com/precedents/personal-injury-and-compensation/firm-health-information-ai-policy.md) | Policy | Yellow | Firm rule for health information in plaintiff injury work: it stays in a firm-controlled tool, and public tools are not used. Court and tribunal rules still govern what may be prepared with a tool. |
| [Authority for a hospital to release treatment records](https://ailawframework.com/precedents/personal-injury-and-compensation/authority-hospital-records.md) | Form | Yellow | Signed authority for one hospital to release the emergency, inpatient, outpatient and imaging records of named attendances, plus a letter asking the hospital which access path and fee it requires.… |
| [Client consent to processing medical records in an approved tool](https://ailawframework.com/precedents/personal-injury-and-compensation/firm-consent-ai-medical-records.md) | Letter | Yellow | Consent the client signs before the firm puts medical records into an approved tool. It is not permission to use a public tool, and the work goes on without the tool if the client does not sign. |
| [Checklist for buying a medical-chronology tool](https://ailawframework.com/precedents/personal-injury-and-compensation/firm-chronology-tool-checklist.md) | Checklist | Yellow | Checks before a plaintiff firm approves a tool that will receive medical records: contract, training, security, a privacy impact assessment, and the court conditions for restricted material. |
| [Treatment chronology from health records](https://ailawframework.com/precedents/personal-injury-and-compensation/treatment-chronology.md) | Other | Yellow | A page-cited chronology of treatment, complaints and findings drawn from health records, with a verification log. It is a working document, not the witness's evidence. |
| [Medical records index](https://ailawframework.com/precedents/personal-injury-and-compensation/medical-records-index.md) | Other | Yellow | An index of health records by provider, date, source and page, marking subpoenaed or suppressed material that must not go into a generative tool unless the court's conditions are met. |

Signed-in accounts can read the full text of each one.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*