---
title: "Build a dated treatment chronology for a Victorian scheme file"
url: "https://ailawframework.com/practice/personal-injury-and-compensation/build-a-medical-chronology-from-the-record-set/victoria"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A21-T1-R2-VIC"
practice_area: "Personal Injury & Compensation (workers compensation, CTP/TAC, medical negligence)"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["VIC"]
last_reviewed: "2026-10-25"
---

# Build a dated treatment chronology for a Victorian scheme file

> Build a dated chronology of treatment, certificates of capacity and scheme documents, with a page cite for every row. Keep a closed tool. Do not diagnose.

Canonical page: https://ailawframework.com/practice/personal-injury-and-compensation/build-a-medical-chronology-from-the-record-set/victoria  
Last reviewed: 2026-10-25

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Personal Injury & Compensation (workers compensation, CTP/TAC, medical negligence)](https://ailawframework.com/practice/personal-injury-and-compensation.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | Build a dated chronology of treatment, certificates of capacity and scheme documents, with a page cite for every row. Keep a closed tool. Do not diagnose. |
| What the lawyer must review | Spot-check dates against the records, which govern Separate a certificate of capacity from a consultation Do not diagnose, and do not use a public tool |
| Written for | Victoria |
| Applies to | [Build a medical chronology from the record set](https://ailawframework.com/practice/personal-injury-and-compensation/build-a-medical-chronology-from-the-record-set.md) |

## Checking plan

**Verify against sources**

The lawyer checks the chronology against the records. It lines up treatment dates with certificates and scheme documents. It is not a diagnosis.

- What the AI does: Build a dated chronology of treatment, certificates of capacity and scheme documents, with a page cite for every row. Keep a closed tool. Do not diagnose.
- What the lawyer does: The lawyer makes the legal assessment, checks the source material and authorises the output for its intended use.
- Who reviews: Lawyer competent in this practice area
- Basis: Checked against the linked sources on 23 October 2026. Confirm the current instrument before reliance.

## Checks the lawyer makes

1. Give each row the consultation date or the certificate date, the provider, and the page. Do not use the date of a later report as the date of treatment.
2. On a Transport Accident Commission loss-of-earnings file, the Commission's policy says loss of earnings benefits are payable for a maximum of 18 months from the accident or from when the injury first manifested, where supported by certificates of capacity, and that loss of earning capacity benefits may then be available. Record the certificate dates. Do not decide the benefit.
3. On a WorkSafe file, a certificate of capacity is required where the worker claims weekly payments or cannot do pre-injury work. Record the certificate period separately from the consultation.
4. List gaps, including a certificate period with no consultation page. A gap is not proof that treatment or symptoms were absent. Do not send the records to a public tool.

## Notes

- This chronology is the content of the scheme file. The firm's rule for which tool a paralegal may use is a separate protocol.
- The Health Records Act 2001 is in force as version 050, effective 1 May 2026. Its principles were not opened. If the chronology is later filed, the lawyer verifies it under Practice Note SC GEN 25 or the County Court practice note of 9 June 2026.

## Practical guide

Jurisdiction: Victoria: a Transport Accident Commission file, a WorkSafe file, or a common law file that uses those records

**Deliverable**: An internal chronology with page cites, certificate dates and a gap list.

**Inputs**

- Treatment records the firm is allowed to use
- Certificates of capacity and scheme letters
- The firm's closed-tool settings

**Example**: Illustrative example: A certificate covers four weeks and the only consultation page is the first day. The chronology shows the certificate period and marks the other weeks as having no consultation page. It does not say the person was symptom-free.

**Stop and escalate when**

- A row has no page cite.
- The chronology states a diagnosis or says a benefit is payable.

Checked 2026-10-23.

## Sources

- [Transport Accident Commission: How long loss of earnings benefits are payable](https://www.tac.vic.gov.au/clients/how-we-can-help/treatments-and-services/policies/how-long-are-loss-of-earnings-loe-benefits-payable-for) (checked 2026-10-23)
- [WorkSafe Victoria: Worker's injury claim form](https://www.worksafe.vic.gov.au/workers-injury-claim-form) (checked 2026-10-23)
- [Health Records Act 2001, in force version 050 (effective 1 May 2026)](https://www.legislation.vic.gov.au/in-force/acts/health-records-act-2001) (checked 2026-10-23)
- [Supreme Court of Victoria: Practice Note SC GEN 25, use of artificial intelligence by court users](https://www.supremecourt.vic.gov.au/areas/legal-resources/practice-notes/sc-gen-25-the-use-of-artificial-intelligence-by-court-users) (checked 2026-10-23)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Freedom of information request for a patient's own health records](https://ailawframework.com/precedents/personal-injury-and-compensation/vic-foi-request-own-health-records.md) | Letter | Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| [Right to information application for a patient's own hospital records](https://ailawframework.com/precedents/personal-injury-and-compensation/qld-rti-application-own-health-records.md) | Letter | Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is… |
| [HIPAA request for an injured person's records](https://ailawframework.com/precedents/personal-injury-and-compensation/us-hipaa-records-request.md) | Letter | Yellow | A request that a covered entity send an injured person's records to counsel, on one of two paths: an authorization under 45 CFR § 164.508, or the individual's access request under 45 CFR § 164.524. |
| [Access application for health information under the GIPA Act](https://ailawframework.com/precedents/personal-injury-and-compensation/nsw-gipa-access-application-health-information.md) | Letter | Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| [Authority for a treating practitioner to release clinical records](https://ailawframework.com/precedents/personal-injury-and-compensation/authority-treating-practitioner-records.md) | Form | Yellow | Signed authority for one treating practitioner to release named clinical records for a named period, with a separate tick for counselling or mental-health records and a short covering letter.… |
| [Client authority and records request pack for a personal injury claim](https://ailawframework.com/precedents/personal-injury-and-compensation/client-authority-and-records-request-pack.md) | Form | Yellow | Signed client authority plus a schedule of record requests for a personal injury claim (treating doctors, hospitals, ambulance, employer and payroll, Medicare and Centrelink, insurers), with a… |
| [AI use policy for health information](https://ailawframework.com/precedents/personal-injury-and-compensation/firm-health-information-ai-policy.md) | Policy | Yellow | Firm rule for health information in plaintiff injury work: it stays in a firm-controlled tool, and public tools are not used. Court and tribunal rules still govern what may be prepared with a tool. |
| [Authority for a hospital to release treatment records](https://ailawframework.com/precedents/personal-injury-and-compensation/authority-hospital-records.md) | Form | Yellow | Signed authority for one hospital to release the emergency, inpatient, outpatient and imaging records of named attendances, plus a letter asking the hospital which access path and fee it requires.… |
| [Client consent to processing medical records in an approved tool](https://ailawframework.com/precedents/personal-injury-and-compensation/firm-consent-ai-medical-records.md) | Letter | Yellow | Consent the client signs before the firm puts medical records into an approved tool. It is not permission to use a public tool, and the work goes on without the tool if the client does not sign. |
| [Services Australia information request: which official form to use](https://ailawframework.com/precedents/personal-injury-and-compensation/services-australia-information-request.md) | Checklist | Yellow | A file checklist for asking Services Australia for Medicare claims history, a notice of past benefits, or Centrelink information.… |
| [Treatment chronology from health records](https://ailawframework.com/precedents/personal-injury-and-compensation/treatment-chronology.md) | Other | Yellow | A page-cited chronology of treatment, complaints and findings drawn from health records, with a verification log. It is a working document, not the witness's evidence. |
| [Medical records index](https://ailawframework.com/precedents/personal-injury-and-compensation/medical-records-index.md) | Other | Yellow | An index of health records by provider, date, source and page, marking subpoenaed or suppressed material that must not go into a generative tool unless the court's conditions are met. |

Signed-in accounts can read the full text of each one.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*