---
title: "Check proposed and current responsible people against the suitability requirements"
url: "https://ailawframework.com/practice/not-for-profit-charities-and-associations/check-proposed-and-current-responsible-people-against-the-suitability-re"
type: "task"
site: "AI Law Framework"
id: "A35-F20261018-3"
practice_area: "Not-for-Profit, Charities & Associations"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Check proposed and current responsible people against the suitability requirements

> From the board register and each person’s details, record the ASIC banned and disqualified register results the administrator has obtained, any declarations each person has signed, and any gap, and draft the board…

Canonical page: https://ailawframework.com/practice/not-for-profit-charities-and-associations/check-proposed-and-current-responsible-people-against-the-suitability-re  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Not-for-Profit, Charities & Associations](https://ailawframework.com/practice/not-for-profit-charities-and-associations.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the board register and each person’s details, record the ASIC banned and disqualified register results the administrator has obtained, any declarations each person has signed, and any gap, and draft the board paper recording the reasonable steps taken. |
| What the lawyer must review | The lawyer reviews every result and declaration, decides whether the charity can be satisfied a person is not disqualified, advises on removal steps where it cannot, and confirms the record reflects searches actually run, not assumed. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Trace relied-on content to independent sources and check for relevant material the output has missed.

- What the AI does: From the board register and each person’s details, record the ASIC banned and disqualified register results the administrator has obtained, any declarations each person has signed, and any gap, and draft the board paper recording the reasonable steps taken.
- What the lawyer does: The lawyer reviews every result and declaration, decides whether the charity can be satisfied a person is not disqualified, advises on removal steps where it cannot, and confirms the record reflects searches actually run, not assumed.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Confirm each register search was actually run, and when.
2. Check names, former names and dates of birth match the person searched.
3. Record the board’s decision for each person, including where no issue was found.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [ACNC, Governance Standard 4: suitability of Responsible People](https://www.acnc.gov.au/for-charities/manage-your-charity/governance-hub/4-suitability-responsible) (checked 2026-10-18)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Responsible Person suitability record under ACNC Governance Standard 4](https://ailawframework.com/precedents/not-for-profit-charities-and-associations/responsible-person-suitability-record.md) | Checklist | Yellow | Record of the searches and the declaration the ACNC describes for Governance Standard 4, before a person is appointed or while they remain a Responsible Person.… |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/not-for-profit-charities-and-associations/check-proposed-and-current-responsible-people-against-the-suitability-re/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*