---
title: "List the closing documents present in a finished matter"
url: "https://ailawframework.com/practice/knowledge-management/build-a-matter-closing-knowledge-capture-checklist/united-states"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "KM-B12-15-US"
practice_area: "Knowledge Management"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["US"]
last_reviewed: "2026-10-22"
---

# List the closing documents present in a finished matter

> List each closing document by its title and date as the file states them, and mark an item on the firm's closing list that the file does not contain. Write no retention period and no instruction to destroy a document.

Canonical page: https://ailawframework.com/practice/knowledge-management/build-a-matter-closing-knowledge-capture-checklist/united-states  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Knowledge Management](https://ailawframework.com/practice/knowledge-management.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | List each closing document by its title and date as the file states them, and mark an item on the firm's closing list that the file does not contain. Write no retention period and no instruction to destroy a document. |
| What the lawyer must review | You decide what is kept and for how long. No file-retention rule was opened, including Model Rule 1.15, so this list does not state a number of years. Model Rule 1.6(a) and (c) govern information relating to the representation: it is not revealed without informed consent, implied authorisation, or a permission in paragraph (b), and the lawyer makes reasonable efforts against inadvertent disclosure or unauthorised access. Paragraph (b) was not applied. ABA Formal Opinion 512 requires consent before that information is indexed by a tool that will not keep it confidential, and independent verification of the index. A missing item is a gap in the file, not a conclusion that the matter failed a legal test. |
| Written for | United States |
| Applies to | [Build a matter-closing knowledge capture checklist](https://ailawframework.com/practice/knowledge-management/build-a-matter-closing-knowledge-capture-checklist.md) |

## Checking plan

- What the AI does: List each closing document by its title and date as the file states them, and mark an item on the firm's closing list that the file does not contain. Write no retention period and no instruction to destroy a document.
- Basis: Checked against the linked sources on 22 October 2026. Confirm the current instrument before reliance.

## Notes

- Do not add a retention period. Model Rule 1.15 was not opened, and no state's file-retention rule was opened.
- The firm's closing list is a list of document titles. It is not a legal requirement unless you have tied an item to a rule you have read.

## Sources

- [ABA Model Rule 1.6, confidentiality of information](https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_1_6_confidentiality_of_information/) (checked 2026-10-22)
- [ABA Formal Opinion 512, Generative Artificial Intelligence Tools (29 July 2024)](https://www.americanbar.org/content/dam/aba/administrative/professional_responsibility/ethics-opinions/aba-formal-opinion-512.pdf) (checked 2026-10-22)
- [ABA Model Rule 1.1, competence](https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_1_1_competence/) (checked 2026-10-22)

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*