---
title: "List federal-contract invoice dates against the prompt-payment rule"
url: "https://ailawframework.com/practice/in-house-general-counsel/prepare-the-payment-times-report-from-the-accounts-payable-data/united-states"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A40-D20261018-8-US"
practice_area: "In-House / General Counsel"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["US"]
last_reviewed: "2026-10-22"
---

# List federal-contract invoice dates against the prompt-payment rule

> For each federal contract invoice the lawyer marks, copy the contract payment date if the contract states one, the invoice date, and the date the lawyer says the agency received a proper invoice.…

Canonical page: https://ailawframework.com/practice/in-house-general-counsel/prepare-the-payment-times-report-from-the-accounts-payable-data/united-states  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [In-House / General Counsel](https://ailawframework.com/practice/in-house-general-counsel.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | For each federal contract invoice the lawyer marks, copy the contract payment date if the contract states one, the invoice date, and the date the lawyer says the agency received a proper invoice. Do not decide that interest is due and do not prepare a report of the company's own payment times. |
| What the lawyer must review | 31 U.S.C. 3903(a) directs the Director of the Office of Management and Budget to prescribe regulations to carry out section 3902. The regulations shall provide that the required payment date is the date payment is due under the contract, or, except as provided in paragraphs (10) and (11), 30 days after a proper invoice for the amount due is received if a specific payment date is not established by contract. Paragraphs (a)(2) and (a)(4) state shorter dates for specified meat, fish, and dairy acquisitions. Those paragraphs were read only far enough to see that different dates exist. Section 3902 was not opened. The statute governs when a federal agency's payment is due. It is not a report a company files about how fast it pays its own suppliers. The lawyer decides whether any interest follows. The list does not. |
| Written for | United States |
| Applies to | [Prepare the payment times report from the accounts payable data](https://ailawframework.com/practice/in-house-general-counsel/prepare-the-payment-times-report-from-the-accounts-payable-data.md) |

## Checking plan

- What the AI does: For each federal contract invoice the lawyer marks, copy the contract payment date if the contract states one, the invoice date, and the date the lawyer says the agency received a proper invoice. Do not decide that interest is due and do not prepare a report of the company's own payment times.
- Basis: Checked against the linked sources on 22 October 2026. Confirm the current instrument before reliance.

## Notes

- A commercial company's payment-times report is not section 3903. The list does not create one.
- Paragraphs (a)(10) and (a)(11), and the interest rule in section 3902, were not opened.

## Sources

- [31 U.S.C. 3903, Prompt payment regulations](https://www.law.cornell.edu/uscode/text/31/3903) (checked 2026-10-22)
- [ABA Formal Opinion 512, Generative Artificial Intelligence Tools (29 July 2024)](https://www.americanbar.org/content/dam/aba/administrative/professional_responsibility/ethics-opinions/aba-formal-opinion-512.pdf) (checked 2026-10-22)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Payment times report: who reports and when the two reports fall due](https://ailawframework.com/precedents/in-house-general-counsel/payment-times-report-diary.md) | Checklist | Yellow | Diary for a payment times report under the Payment Times Reporting Scheme. A reporting entity gives two reports a year, each within three months after a six-month period.… |

Signed-in accounts can read the full text of each one.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*