---
title: "List topics before staff use an AI draft of a visa letter"
url: "https://ailawframework.com/practice/immigration-and-migration-law/prepare-a-file-note-of-migration-act-1958-section-280-before-a-staff-mem/united-states"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A30-B15-6-US"
practice_area: "Immigration & Migration Law"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["US"]
last_reviewed: "2026-10-22"
---

# List topics before staff use an AI draft of a visa letter

> List who would sign any filing, whether a standing order is in the file, and whether passport data would enter the tool. Write no file note in the lawyer's voice.

Canonical page: https://ailawframework.com/practice/immigration-and-migration-law/prepare-a-file-note-of-migration-act-1958-section-280-before-a-staff-mem/united-states  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Immigration & Migration Law](https://ailawframework.com/practice/immigration-and-migration-law.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | List who would sign any filing, whether a standing order is in the file, and whether passport data would enter the tool. Write no file note in the lawyer's voice. |
| What the lawyer must review | The lawyer writes the file note. Formal Opinion 512 and Model Rule 1.6 apply to staff use of a generative draft. Policy Memorandum 25-40 does not impose a disclosure unless a standing order does. Section 1003.102 is practitioner discipline in immigration proceedings. It is not an Australian offence provision, and it is not applied as one. The tool's topic list is not the note. |
| Written for | United States |
| Applies to | [Prepare a file note of Migration Act 1958 section 280 before a staff member uses an AI draft of a visa letter](https://ailawframework.com/practice/immigration-and-migration-law/prepare-a-file-note-of-migration-act-1958-section-280-before-a-staff-mem.md) |

## Checking plan

- What the AI does: List who would sign any filing, whether a standing order is in the file, and whether passport data would enter the tool. Write no file note in the lawyer's voice.
- Basis: Checked against the linked sources on 22 October 2026. Confirm the current instrument before reliance.

## Notes

- Do not describe staff use of a draft as an offence.
- The lawyer writes the note that goes in the file.

## Sources

- [ABA Formal Opinion 512, Generative Artificial Intelligence Tools (29 July 2024)](https://www.americanbar.org/content/dam/aba/administrative/professional_responsibility/ethics-opinions/aba-formal-opinion-512.pdf) (checked 2026-10-22)
- [ABA Model Rule 1.6, Confidentiality of Information](https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_1_6_confidentiality_of_information/) (checked 2026-10-22)
- [EOIR Policy Memorandum 25-40 (8 August 2025)](https://www.justice.gov/eoir/media/1410621/dl?inline) (checked 2026-10-22)
- [8 C.F.R. section 1003.102, Grounds for discipline](https://www.law.cornell.edu/cfr/text/8/1003.102) (checked 2026-10-22)

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*