---
title: "Prepare the commitment approval record before the contract is signed"
url: "https://ailawframework.com/practice/government-procurement-and-tendering/prepare-the-commitment-approval-record-before-the-contract-is-signed"
type: "task"
site: "AI Law Framework"
id: "A50-E20261018-2"
practice_area: "Government Procurement & Tendering"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Prepare the commitment approval record before the contract is signed

> From the procurement file, the evaluation report and the delegations instrument, draft the approval minute recording the commitment of relevant money: the value, the period, the basis for value for money, the delegate…

Canonical page: https://ailawframework.com/practice/government-procurement-and-tendering/prepare-the-commitment-approval-record-before-the-contract-is-signed  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Government Procurement & Tendering](https://ailawframework.com/practice/government-procurement-and-tendering.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the procurement file, the evaluation report and the delegations instrument, draft the approval minute recording the commitment of relevant money: the value, the period, the basis for value for money, the delegate and the delegation relied on, and the separate power to enter the arrangement; flag where the proposed approver’s delegation does not cover the value or the type of arrangement. |
| What the lawyer must review | The lawyer confirms the delegate holds the power for this value and arrangement, that the value-for-money basis is accurately stated from the evaluation, and that the approval is given and recorded in writing before or as soon as practicable after it is given, and before the arrangement is entered into. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Trace relied-on content to independent sources and check for relevant material the output has missed.

- What the AI does: From the procurement file, the evaluation report and the delegations instrument, draft the approval minute recording the commitment of relevant money: the value, the period, the basis for value for money, the delegate and the delegation relied on, and the separate power to enter the arrangement; flag where the proposed approver’s delegation does not cover the value or the type of arrangement.
- What the lawyer does: The lawyer confirms the delegate holds the power for this value and arrangement, that the value-for-money basis is accurately stated from the evaluation, and that the approval is given and recorded in writing before or as soon as practicable after it is given, and before the arrangement is entered into.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Check the delegation instrument in force on the day for the approver’s power and limit.
2. Check the value-for-money statement against the approved evaluation report.
3. Confirm the approval is recorded in writing before the arrangement is entered into.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [Department of Finance, Non-corporate Commonwealth entities – key information (RMG 400 Commitment of relevant money)](https://www.finance.gov.au/government/managing-commonwealth-resources/commitment-relevant-money-rmg-400/non-corporate-commonwealth-entities-key-information-rmg-400) (checked 2026-10-18)
- [Department of Finance, Commonwealth Procurement Rules 2025 (commenced 17 November 2025)](https://www.finance.gov.au/sites/default/files/2025-10/Commonwealth-Procurement-Rules-2025.pdf) (checked 2026-10-18)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/government-procurement-and-tendering/prepare-the-commitment-approval-record-before-the-contract-is-signed/united-states.md) | Red |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*