---
title: "Check a supplier invoice against the pay-on-time policy in force"
url: "https://ailawframework.com/practice/government-procurement-and-tendering/check-a-supplier-invoice-against-the-pay-on-time-policy-in-force"
type: "task"
site: "AI Law Framework"
id: "A50-CO20261022-6"
practice_area: "Government Procurement & Tendering"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Check a supplier invoice against the pay-on-time policy in force

> From the contract, the invoice and the receipt record, set out the invoice date, whether the invoice is marked as correctly rendered, whether delivery has been acknowledged, and whether the supplier's eInvoicing is…

Canonical page: https://ailawframework.com/practice/government-procurement-and-tendering/check-a-supplier-invoice-against-the-pay-on-time-policy-in-force  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Government Procurement & Tendering](https://ailawframework.com/practice/government-procurement-and-tendering.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the contract, the invoice and the receipt record, set out the invoice date, whether the invoice is marked as correctly rendered, whether delivery has been acknowledged, and whether the supplier's eInvoicing is recorded as Peppol-compliant. Do not calculate interest and do not approve payment. |
| What the lawyer must review | The lawyer checks the invoice against the pay-on-time policy that is in force and advises on any interest. Resource Management Guide 417, in force since 1 January 2020, introduced 5 day payment terms where Peppol-compliant eInvoicing exists. The guide applies to non-corporate Commonwealth entities and encourages corporate Commonwealth entities to apply it. Paragraph 5.8 of the Commonwealth Procurement Rules requires payment within the maximum payment terms after acknowledgement of satisfactory delivery and receipt of a correctly rendered invoice. Finance says an updated guide, and a separate payment-card guide, do not commence until 1 January 2027. Until then the current guide and its payment terms remain in effect. The lawyer uses the current guide for the maximum terms and any interest, and does not apply the 2027 text early. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Trace relied-on content to independent sources and check for relevant material the output has missed.

- What the AI does: From the contract, the invoice and the receipt record, set out the invoice date, whether the invoice is marked as correctly rendered, whether delivery has been acknowledged, and whether the supplier's eInvoicing is recorded as Peppol-compliant. Do not calculate interest and do not approve payment.
- What the lawyer does: The lawyer checks the invoice against the pay-on-time policy that is in force and advises on any interest. Resource Management Guide 417, in force since 1 January 2020, introduced 5 day payment terms where Peppol-compliant eInvoicing exists. The guide applies to non-corporate Commonwealth entities and encourages corporate Commonwealth entities to apply it. Paragraph 5.8 of the Commonwealth Procurement Rules requires payment within the maximum payment terms after acknowledgement of satisfactory delivery and receipt of a correctly rendered invoice. Finance says an updated guide, and a separate payment-card guide, do not commence until 1 January 2027. Until then the current guide and its payment terms remain in effect. The lawyer uses the current guide for the maximum terms and any interest, and does not apply the 2027 text early.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court or regulator classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Do not start the payment period before delivery is acknowledged and a correctly rendered invoice is received.
2. Apply 5 day terms only where Peppol-compliant eInvoicing exists, as the current guide states. Do not invent a different period.
3. Do not apply the updated guide dated to commence on 1 January 2027 before that date.
4. Use the current guide, not a remembered rate, before any interest is calculated.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [Department of Finance, Supplier Pay On-Time or Pay Interest Policy (RMG 417)](https://www.finance.gov.au/publications/resource-management-guides/supplier-pay-time-or-pay-interest-policy-rmg-417) (checked 2026-10-22)
- [Department of Finance, Commonwealth Procurement Rules, encouraging competition](https://www.finance.gov.au/government/procurement/commonwealth-procurement-rules/encouraging-competition) (checked 2026-10-22)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/government-procurement-and-tendering/check-a-supplier-invoice-against-the-pay-on-time-policy-in-force/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*