---
title: "Keep disclosure records for at least six years"
url: "https://ailawframework.com/practice/franchising-and-distribution/keep-disclosure-records-for-at-least-six-years"
type: "task"
site: "AI Law Framework"
id: "A34-OB20261022-14"
practice_area: "Franchising & Distribution"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Keep disclosure records for at least six years

> For each franchisee or prospective franchisee, list the information disclosed in writing, the documents given, and the documents used to support a statement or claim in a disclosure document, with the date each was…

Canonical page: https://ailawframework.com/practice/franchising-and-distribution/keep-disclosure-records-for-at-least-six-years  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Franchising & Distribution](https://ailawframework.com/practice/franchising-and-distribution.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | For each franchisee or prospective franchisee, list the information disclosed in writing, the documents given, and the documents used to support a statement or claim in a disclosure document, with the date each was given. Calculate six years from the giving, and six years from the date the disclosure document was most recently given for the supporting documents. Do not decide that a document is complete. |
| What the lawyer must review | The lawyer decides what was disclosed in writing, what was given, and which documents support a statement or claim. The records are kept for at least 6 years after they were given. Supporting documents are kept for at least 6 years after the disclosure document was most recently given. The page says failure may lead to penalties. No penalty amount was opened. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Lawyer review required**

The responsible lawyer identifies the records. The six-year dates are then diarised.

- What the AI does: For each franchisee or prospective franchisee, list the information disclosed in writing, the documents given, and the documents used to support a statement or claim in a disclosure document, with the date each was given. Calculate six years from the giving, and six years from the date the disclosure document was most recently given for the supporting documents. Do not decide that a document is complete.
- What the lawyer does: The lawyer decides what was disclosed in writing, what was given, and which documents support a statement or claim. The records are kept for at least 6 years after they were given. Supporting documents are kept for at least 6 years after the disclosure document was most recently given. The page says failure may lead to penalties. No penalty amount was opened.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Three classes are kept: information disclosed in writing, documents given, and documents that support a statement or claim.
2. Supporting documents run for six years from the most recent giving of the disclosure document, not only from the first giving.
3. Do not state a penalty amount. The penalties page was not opened.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [ACCC, information and document obligations](https://www.accc.gov.au/business/industry-codes/franchising-code-of-conduct/information-and-document-obligations-under-the-franchising-code) (checked 2026-10-22)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/franchising-and-distribution/keep-disclosure-records-for-at-least-six-years/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*