---
title: "Index the time and wages records an employer must keep"
url: "https://ailawframework.com/practice/employment-and-workplace-relations/index-the-time-and-wages-records-an-employer-must-keep"
type: "task"
site: "AI Law Framework"
id: "A14-KE20261022-14"
practice_area: "Employment & Workplace Relations (incl. WHS)"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Index the time and wages records an employer must keep

> From the employee file, tick each published record category that is present, and record the earliest and latest dates of the records. Do not calculate pay and do not decide that a record is false.

Canonical page: https://ailawframework.com/practice/employment-and-workplace-relations/index-the-time-and-wages-records-an-employer-must-keep  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Employment & Workplace Relations (incl. WHS)](https://ailawframework.com/practice/employment-and-workplace-relations.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the employee file, tick each published record category that is present, and record the earliest and latest dates of the records. Do not calculate pay and do not decide that a record is false. |
| What the lawyer must review | The lawyer decides whether a missing category is required for this employee, whether a change corrected an error, and whether a record is false or misleading. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Tick the published record categories and leave truth and completeness to the lawyer.

- What the AI does: From the employee file, tick each published record category that is present, and record the earliest and latest dates of the records. Do not calculate pay and do not decide that a record is false.
- What the lawyer does: The lawyer decides whether a missing category is required for this employee, whether a change corrected an error, and whether a record is false or misleading.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a scheme classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Check each tick against the record named in the row.
2. Confirm the index does not calculate pay and does not say a record is false.
3. Confirm the seven-year span is taken from the dates on the file, not assumed.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.
- The annualised-salary page, the horticulture piecework page, and the Act and regulations named as the source line were not opened. This is not the pay-slip field check and it is not a backpay reconciliation.

## Sources

- [Fair Work Ombudsman: Record-keeping](https://www.fairwork.gov.au/pay-and-wages/paying-wages/record-keeping) (checked 2026-10-22)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/employment-and-workplace-relations/index-the-time-and-wages-records-an-employer-must-keep/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*