---
title: "Assemble the facts for a contract-administration notice"
url: "https://ailawframework.com/practice/construction-and-infrastructure/draft-contract-administration-notices-from-the-clause-and-the-facts/united-states"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A11-T1-R10-US"
practice_area: "Construction & Infrastructure"
tier: "yellow"
lawyer_review: "required"
jurisdictions: ["US"]
last_reviewed: "2026-10-22"
---

# Assemble the facts for a contract-administration notice

> From the clause the lawyer identifies and the facts in the file, list the event, the date, the clause number, and the addressee the clause names. Do not write the notice.

Canonical page: https://ailawframework.com/practice/construction-and-infrastructure/draft-contract-administration-notices-from-the-clause-and-the-facts/united-states  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Construction & Infrastructure](https://ailawframework.com/practice/construction-and-infrastructure.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the clause the lawyer identifies and the facts in the file, list the event, the date, the clause number, and the addressee the clause names. Do not write the notice. |
| What the lawyer must review | The lawyer writes the notice that will be sent. FAR 52.212-4(c) allows changes to that commercial-products contract only by written agreement of the parties, and it is not a construction changes clause. On a federal agency construction contract, 40 U.S.C. § 3133 requires a claimant who dealt only with a subcontractor to give written notice to the contractor within 90 days from the last labor or material, and to bring the bond action no later than one year after that day. 31 U.S.C. § 3903 is the Prompt Payment Act provision on agency payment of a proper invoice. The contract’s own notice clause still has to be followed. Formal Opinion 512: the fact list is checked before the lawyer writes. |
| Written for | United States |
| Applies to | [Draft contract-administration notices from the clause and the facts](https://ailawframework.com/practice/construction-and-infrastructure/draft-contract-administration-notices-from-the-clause-and-the-facts.md) |

## Checking plan

- What the AI does: From the clause the lawyer identifies and the facts in the file, list the event, the date, the clause number, and the addressee the clause names. Do not write the notice.
- Basis: Checked against the linked sources on 22 October 2026. Confirm the current instrument before reliance.

## Notes

- Do not send the fact list as the notice. A notice is a document the other party will rely on.
- State prompt-pay and lien notices were not opened. Section 3133 applies to a Miller Act payment bond, not to every private project.

## Sources

- [FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services](https://www.acquisition.gov/far/52.212-4) (checked 2026-10-22)
- [40 U.S.C. § 3133, Miller Act rights of persons furnishing labor or material](https://www.law.cornell.edu/uscode/text/40/3133) (checked 2026-10-22)
- [31 U.S.C. § 3903, Prompt Payment Act regulations](https://www.law.cornell.edu/uscode/text/31/3903) (checked 2026-10-22)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Notice of dispute under a construction contract (AS 4000 family and bespoke contracts)](https://ailawframework.com/precedents/construction-and-infrastructure/notice-of-dispute-construction-contract.md) | Notice | Yellow | Notice that starts the contractual dispute resolution process under a construction contract: identifies the dispute, the claim, the clauses relied on and the relief sought, invites the required… |

Signed-in accounts can read the full text of each one.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*