---
title: "Prepare the landlord's annual outgoings statement for a retail lease"
url: "https://ailawframework.com/practice/commercial-property-and-leasing/prepare-the-landlord-s-annual-outgoings-statement-for-a-retail-lease"
type: "task"
site: "AI Law Framework"
id: "A10-S20261018-9"
practice_area: "Commercial Property & Leasing"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Prepare the landlord's annual outgoings statement for a retail lease

> From the lease, the outgoings budget given to the tenant and the landlord's ledgers for the accounting period, build the outgoings statement by category, apportion each item to the tenant on the basis the lease sets,…

Canonical page: https://ailawframework.com/practice/commercial-property-and-leasing/prepare-the-landlord-s-annual-outgoings-statement-for-a-retail-lease  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Commercial Property & Leasing](https://ailawframework.com/practice/commercial-property-and-leasing.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the lease, the outgoings budget given to the tenant and the landlord's ledgers for the accounting period, build the outgoings statement by category, apportion each item to the tenant on the basis the lease sets, compare it with the estimate, and calculate the adjustment payable either way. |
| What the lawyer must review | Confirm which outgoings the lease and the legislation allow to be recovered, check the apportionment basis, decide how to treat any item the tenant is likely to dispute, and confirm the statement is given within the statutory time with any audit or certification required. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Trace relied-on content to independent sources and check for relevant material the output has missed.

- What the AI does: From the lease, the outgoings budget given to the tenant and the landlord's ledgers for the accounting period, build the outgoings statement by category, apportion each item to the tenant on the basis the lease sets, compare it with the estimate, and calculate the adjustment payable either way.
- What the lawyer does: Confirm which outgoings the lease and the legislation allow to be recovered, check the apportionment basis, decide how to treat any item the tenant is likely to dispute, and confirm the statement is given within the statutory time with any audit or certification required.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Confirm the instructions, the jurisdiction and the complete relevant material before starting.
2. Check each recovered category against the lease and the outgoings estimate given to the tenant.
3. Recalculate the tenant's share from the apportionment basis in the lease.
4. Diarise the statutory deadline for giving the statement after the accounting period ends.
5. Check the output against the source documents named in it before it is relied on.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [Retail Leases Act 2003 (Vic) s 47](https://classic.austlii.edu.au/au/legis/vic/consol_act/rla2003135/s47.html) (checked 2026-10-18)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Victorian retail lease estimate and statement of outgoings](https://ailawframework.com/precedents/commercial-property-and-leasing/vic-retail-outgoings-statement.md) | Letter | Yellow | Landlord's itemised estimate of outgoings under section 46, and the statement of expenditure under section 47, of the Retail Leases Act 2003 (Vic), with a reconciliation to the invoices. |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/commercial-property-and-leasing/prepare-the-landlord-s-annual-outgoings-statement-for-a-retail-lease/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*