---
title: "Prepare an option-exercise and rent-review pack"
url: "https://ailawframework.com/practice/commercial-property-and-leasing/prepare-an-option-exercise-and-rent-review-pack"
type: "task"
site: "AI Law Framework"
id: "A10-T1-R10"
practice_area: "Commercial Property & Leasing"
tier: "red"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Prepare an option-exercise and rent-review pack

> Assemble the lease with every variation, extension and deed of renewal, in order, so the terms now in force are the ones being worked from, then extract into a table, with the clause reference beside each entry: the…

Canonical page: https://ailawframework.com/practice/commercial-property-and-leasing/prepare-an-option-exercise-and-rent-review-pack  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Commercial Property & Leasing](https://ailawframework.com/practice/commercial-property-and-leasing.md) |
| Human involvement | Red: Lawyer writes; AI may check, clarify or collect data |
| How AI is used | Assemble the lease with every variation, extension and deed of renewal, in order, so the terms now in force are the ones being worked from, then extract into a table, with the clause reference beside each entry: the option conditions and preconditions; the exercise window; the prescribed form of notice, the addressee and the service requirements; and the rent-review mechanics, basis and timetable. Flag every date as drawn from the lease alone, where the applicable retail leases Act may extend or override the lease. Show the earliest and latest dates for service as figures, allowing for any deemed-service period, for the lawyer to check. Index the rent history and any earlier review determinations against the clauses they were made under, and list the valuation inputs still outstanding. The tool produces no part of the exercise notice, no rent-review or dispute notice, and no submission to a valuer or determining expert; where the lease prescribes a form of notice the table records the requirement and its clause reference, not a usable draft. Once the lawyer has drafted the notice, compare it against the option clause and flag departures in wording, addressee, service method or date, without supplying replacement wording. |
| What the lawyer must review | The lawyer drafts and settles the exercise notice and any rent-review or dispute notice. Decide first whether the premises are a retail shop, because the last date to exercise may be statutory and extended where the landlord's option-date notice was late or incomplete or where an early market rent determination has been notified. Option dates are fatal if missed, so calculate the window from the lease and the Act, never from the extracted table, then confirm the notice strictly matches the clause and is served in the manner and to the address the lease requires. Satisfy yourself the rent-review mechanics are valid before relying on them (ratchet and multiple-basis prohibitions), and check the rent history and earlier determinations against the primary records rather than the table. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Lawyer review required**

The responsible lawyer reviews the work against the instructions, sources and intended use.

- What the AI does: Potential support includes preparing preliminary structure or wording and identifying points for review. Confirm the tool’s capability and permitted scope.
- What the lawyer does: Set the scope, verify the evidence, resolve exceptions and approve the final output for its intended use.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Suggested checking approach based on the task guidance. Complete the assessment for the actual tool, information and jurisdiction.
- Why: The plan reflects the described work and review requirements. Policy colours are not used to determine permission or checking.

## Checks the lawyer makes

1. Trace every relied-on figure to its source, confirm dates and assumptions, and independently recalculate totals or derived amounts.
2. Calculate operative dates independently from the current rule and actual triggering event. Check exceptions and record the verified deadline.
3. Review operative clauses in the complete document, including definitions, cross-references, schedules and inconsistencies with the instructions.
4. Check the specialist’s assumptions, qualifications and limits. Obtain the relevant expert or specialist review before relying on a technical conclusion.
5. Review the original source set for relevant material absent from the output, including contrary evidence, qualifications and unresolved gaps.
6. Verify the applicable jurisdiction and the version of each relevant law, rule or instrument in force at the material time.
7. Confirm the output against the client’s instructions and the complete relevant source material, including omissions or contradictions.
8. Resolve exceptions and record the responsible lawyer’s approval of the exact output and intended use.

## Notes

- Confirm the required checking with the responsible lawyer before work starts. The checking approach does not establish permission to use AI.

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Notice exercising an option to renew a lease, with the exercise-window checklist and NSW option protections](https://ailawframework.com/precedents/commercial-property-and-leasing/notice-exercising-option-to-renew-lease-and-checklist.md) | Notice | Red | A lessee's notice exercising an option to renew, with a checklist for the exercise window, conditions, service and the NSW protections: the lessor's 14-day breach notice under s 133E and the retail… |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/commercial-property-and-leasing/prepare-an-option-exercise-and-rent-review-pack/united-states.md) | Red |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*