---
title: "Record the material personal interest disclosures for a board decision"
url: "https://ailawframework.com/practice/commercial-and-corporate-advisory/record-the-material-personal-interest-disclosures-for-a-board-decision"
type: "task"
site: "AI Law Framework"
id: "A1-X20260927-9"
practice_area: "Commercial & Corporate Advisory (contracts, company law, governance)"
tier: "red"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Record the material personal interest disclosures for a board decision

> Index the disclosures the directors have already made and match each one to the agenda item it touches, compare them against the standing register of interests and the constitution's voting provisions, and list…

Canonical page: https://ailawframework.com/practice/commercial-and-corporate-advisory/record-the-material-personal-interest-disclosures-for-a-board-decision  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Commercial & Corporate Advisory (contracts, company law, governance)](https://ailawframework.com/practice/commercial-and-corporate-advisory.md) |
| Human involvement | Red: Lawyer writes; AI may check, clarify or collect data |
| How AI is used | Index the disclosures the directors have already made and match each one to the agenda item it touches, compare them against the standing register of interests and the constitution's voting provisions, and list interests that appear on the face of the papers with no matching disclosure. The tool writes no part of any director's disclosure and no part of the minute. |
| What the lawyer must review | The lawyer confirms each disclosure is the director's own and in the terms the director gave it, decides whether the interest is a material personal interest and whether an exception applies, decides the voting and quorum position for each item, and settles the minute. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Lawyer-led judgement**

The lawyer makes the substantive assessment. Any permitted AI assistance remains supporting work with its own checks.

- What the AI does: Index the disclosures the directors have already made and match each one to the agenda item it touches, compare them against the standing register of interests and the constitution's voting provisions, and list interests that appear on the face of the papers with no matching disclosure. The tool writes no part of any director's disclosure and no part of the minute.
- What the lawyer does: The lawyer confirms each disclosure is the director's own and in the terms the director gave it, decides whether the interest is a material personal interest and whether an exception applies, decides the voting and quorum position for each item, and settles the minute.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.
- Restriction: The lawyer makes the substantive assessment. Any permitted AI assistance remains supporting work with its own checks.

## Checks the lawyer makes

1. Confirm the instructions, the jurisdiction and the complete relevant material before starting.
2. The lawyer confirms each disclosure is the director's own and in the terms the director gave it, decides whether the interest is a material personal interest and whether an exception applies, decides the voting and quorum position for each item, and settles the minute.
3. Check the output against the source documents named in it before it is relied on.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [https://www.legislation.gov.au/C2004A00818/latest](https://www.legislation.gov.au/C2004A00818/latest) (checked 2026-09-27)
- [https://www.asic.gov.au/for-business-and-companies/companies/company-building-blocks/company-meetings-and-resolutions](https://www.asic.gov.au/for-business-and-companies/companies/company-building-blocks/company-meetings-and-resolutions) (checked 2026-09-27)
- [https://download.asic.gov.au/media/5705474/rg76-published-30-march-2011-20200727.pdf](https://download.asic.gov.au/media/5705474/rg76-published-30-march-2011-20200727.pdf) (checked 2026-09-27)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Deed of access, insurance and indemnity for a director or officer (Corporations Act ss 198F and 199A to 199C)](https://ailawframework.com/precedents/commercial-and-corporate-advisory/deed-of-access-insurance-indemnity-director.md) | Deed | Yellow | Deed between a company and a director or officer: indemnity within the limits of s 199A, D&O insurance within s 199B, access to board papers for 7 years after ceasing office, advance of legal costs… |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/commercial-and-corporate-advisory/record-the-material-personal-interest-disclosures-for-a-board-decision/united-states.md) | Red |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*