---
title: "Check the minute book against the statutory recording and signing rules"
url: "https://ailawframework.com/practice/commercial-and-corporate-advisory/check-the-minute-book-against-the-statutory-recording-and-signing-rules"
type: "task"
site: "AI Law Framework"
id: "A1-JU20261022-8"
practice_area: "Commercial & Corporate Advisory (contracts, company law, governance)"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Check the minute book against the statutory recording and signing rules

> From the minute book and the meetings and resolutions in the file, list anything not recorded within one month, any minutes not signed as the section requires, and where the book is kept. Do not rewrite the minutes.

Canonical page: https://ailawframework.com/practice/commercial-and-corporate-advisory/check-the-minute-book-against-the-statutory-recording-and-signing-rules  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Commercial & Corporate Advisory (contracts, company law, governance)](https://ailawframework.com/practice/commercial-and-corporate-advisory.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the minute book and the meetings and resolutions in the file, list anything not recorded within one month, any minutes not signed as the section requires, and where the book is kept. Do not rewrite the minutes. |
| What the lawyer must review | The lawyer decides whether the record is complete, who must sign, and whether the place the book is kept is one the section allows. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Check the one-month record, the signature, and the place the book is kept.

- What the AI does: From the minute book and the meetings and resolutions in the file, list anything not recorded within one month, any minutes not signed as the section requires, and where the book is kept. Do not rewrite the minutes.
- What the lawyer does: The lawyer decides whether the record is complete, who must sign, and whether the place the book is kept is one the section allows.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Within one month, record proceedings and resolutions of members' meetings, proceedings and resolutions of directors' meetings including a committee of directors, resolutions passed by members or directors without a meeting, and, for a proprietary company with only one director, declarations by that director.
2. Minutes of a meeting are signed within a reasonable time by the chair of that meeting or the chair of the next meeting. Minutes of a resolution without a meeting are signed by a director within a reasonable time after it is passed. A sole director signs the minute of a declaration within a reasonable time after making it.
3. Keep the minute books at the registered office, the principal place of business in this jurisdiction, or another place in this jurisdiction approved by ASIC.
4. An offence based on those duties is an offence of strict liability. A minute recorded and signed in this way is evidence of the proceeding, resolution or declaration unless the contrary is proved.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [Corporations Act 2001 (Cth) s 251A](https://www5.austlii.edu.au/au/legis/cth/consol_act/ca2001172/s251a.html) (checked 2026-10-22)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/commercial-and-corporate-advisory/check-the-minute-book-against-the-statutory-recording-and-signing-rules/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*