---
title: "Build the notice-distribution plan and the distribution record"
url: "https://ailawframework.com/practice/class-actions-representative-proceedings/build-the-notice-distribution-plan-and-the-distribution-record"
type: "task"
site: "AI Law Framework"
id: "A7-D20261018-2"
practice_area: "Class Actions / Representative Proceedings"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Build the notice-distribution plan and the distribution record

> From the court-approved notice orders, the respondent’s register extract and the group-member data, build the distribution plan: each channel the court approved, the list of recipients for each, the send dates and the…

Canonical page: https://ailawframework.com/practice/class-actions-representative-proceedings/build-the-notice-distribution-plan-and-the-distribution-record  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Class Actions / Representative Proceedings](https://ailawframework.com/practice/class-actions-representative-proceedings.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the court-approved notice orders, the respondent’s register extract and the group-member data, build the distribution plan: each channel the court approved, the list of recipients for each, the send dates and the advertising schedule. Then keep the distribution record of what was sent, to whom, when and with what result (bounced, returned, delivered), drawn from the mail-house and email platform reports. |
| What the lawyer must review | The lawyer checks the plan uses only the channels and wording the court approved, confirms any use of the respondent’s records is within the orders and privacy law, decides how bounced or returned notices are dealt with, and prepares the evidence of distribution from the record. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Line-by-line review**

Review the complete output at the level of each line, paragraph or clause; check facts, meaning and omissions.

- What the AI does: From the court-approved notice orders, the respondent’s register extract and the group-member data, build the distribution plan: each channel the court approved, the list of recipients for each, the send dates and the advertising schedule. Then keep the distribution record of what was sent, to whom, when and with what result (bounced, returned, delivered), drawn from the mail-house and email platform reports.
- What the lawyer does: The lawyer checks the plan uses only the channels and wording the court approved, confirms any use of the respondent’s records is within the orders and privacy law, decides how bounced or returned notices are dealt with, and prepares the evidence of distribution from the record.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Check every channel in the plan against the approved method in the orders.
2. Confirm the record is drawn from the mail-house and platform reports, not from the plan.
3. Disclose the use of AI if the record is used to summarise or analyse information a witness relies on, as GPN-AI requires.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [Federal Court of Australia — Class Actions Practice Note (GPN-CA)](https://www.fedcourt.gov.au/law-and-practice/practice-documents/practice-notes/gpn-ca) (checked 2026-10-18)
- [Federal Court of Australia — Use of Generative Artificial Intelligence Practice Note (GPN-AI)](https://www.fedcourt.gov.au/law-and-practice/practice-documents/practice-notes/gpn-ai) (checked 2026-10-18)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Stipulated protective order for class-member data](https://ailawframework.com/precedents/class-actions-representative-proceedings/us-class-member-protective-order.md) | Court document | Yellow | Rule 26(c) stipulation for contact data and account identifiers of putative class members, limiting use to the case and separating a confidentiality mark from sealing. |
| [Opt-out notice distribution plan (Federal Court class action, GPN-CA Part 12)](https://ailawframework.com/precedents/class-actions-representative-proceedings/opt-out-distribution-plan.md) | Checklist | Yellow | Plan for how an opt-out notice will reach class members: plain-language content headings, the respondent's records, objections, and the Court's approval of the manner of distribution. |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/class-actions-representative-proceedings/build-the-notice-distribution-plan-and-the-distribution-record/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*