---
title: "Build the pre-approval steps record for an enterprise agreement approval"
url: "https://ailawframework.com/practice/anti-discrimination-and-industrial-relations/build-the-pre-approval-steps-record-for-an-enterprise-agreement-approval"
type: "task"
site: "AI Law Framework"
id: "A15-X20260927-5"
practice_area: "Anti-Discrimination & Industrial Relations"
tier: "red"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Build the pre-approval steps record for an enterprise agreement approval

> Extract the date, method and recipients of each pre-approval step from the bargaining documents into a source-referenced record, compare the dates against the access period and notice windows, and list the steps with…

Canonical page: https://ailawframework.com/practice/anti-discrimination-and-industrial-relations/build-the-pre-approval-steps-record-for-an-enterprise-agreement-approval  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Anti-Discrimination & Industrial Relations](https://ailawframework.com/practice/anti-discrimination-and-industrial-relations.md) |
| Human involvement | Red: Lawyer writes; AI may check, clarify or collect data |
| How AI is used | Extract the date, method and recipients of each pre-approval step from the bargaining documents into a source-referenced record, compare the dates against the access period and notice windows, and list the steps with no supporting document on the file. The tool does not write the declaration or any part of it. |
| What the lawyer must review | Verify every date against the primary document rather than the record, decide whether the explanation given to employees was appropriate for that workforce, resolve the notification time where the file is ambiguous, and write the declaration from the verified record. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Lawyer-led judgement**

The lawyer makes the substantive assessment. Any permitted AI assistance remains supporting work with its own checks.

- What the AI does: Extract the date, method and recipients of each pre-approval step from the bargaining documents into a source-referenced record, compare the dates against the access period and notice windows, and list the steps with no supporting document on the file. The tool does not write the declaration or any part of it.
- What the lawyer does: Verify every date against the primary document rather than the record, decide whether the explanation given to employees was appropriate for that workforce, resolve the notification time where the file is ambiguous, and write the declaration from the verified record.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.
- Restriction: The lawyer makes the substantive assessment. Any permitted AI assistance remains supporting work with its own checks.

## Checks the lawyer makes

1. Confirm the instructions, the jurisdiction and the complete relevant material before starting.
2. Verify every date against the primary document rather than the record, decide whether the explanation given to employees was appropriate for that workforce, resolve the notification time where the file is ambiguous, and write the declaration from the verified record.
3. Check the output against the source documents named in it before it is relied on.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [https://www.fwc.gov.au/pre-approval-requirements-common-defects-issues](https://www.fwc.gov.au/pre-approval-requirements-common-defects-issues) (checked 2026-09-27)
- [https://www.fwc.gov.au/employees-must-be-notified-their-right-be-represented](https://www.fwc.gov.au/employees-must-be-notified-their-right-be-represented) (checked 2026-09-27)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Application for approval of an enterprise agreement (Form F16)](https://ailawframework.com/precedents/employment-and-workplace-relations/form-fwc-f16-approve-enterprise-agreement.md) | Form | Yellow | Link to Fair Work Commission Form F16, the application for approval of a single or multi-enterprise agreement other than a greenfields agreement. The forms table cites section 185. |

Signed-in accounts can read the full text of each one.

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/anti-discrimination-and-industrial-relations/build-the-pre-approval-steps-record-for-an-enterprise-agreement-approval/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*