---
title: "Prepare the notice of decision and reasons on an access request"
url: "https://ailawframework.com/practice/administrative-and-public-law/prepare-the-notice-of-decision-and-reasons-on-an-access-request"
type: "task"
site: "AI Law Framework"
id: "A31-X20260927-4"
practice_area: "Administrative & Public Law"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Prepare the notice of decision and reasons on an access request

> Work with the lawyer to draft the notice from the validated template and the regulator's published checklist, taking the decision on each document and the findings from the decision-maker and keeping every finding tied…

Canonical page: https://ailawframework.com/practice/administrative-and-public-law/prepare-the-notice-of-decision-and-reasons-on-an-access-request  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [Administrative & Public Law](https://ailawframework.com/practice/administrative-and-public-law.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | Work with the lawyer to draft the notice from the validated template and the regulator's published checklist, taking the decision on each document and the findings from the decision-maker and keeping every finding tied to the document or evidence it came from. Flag any exemption claimed in the schedule that the draft does not explain, and any statement of review rights or timing that does not match the file. |
| What the lawyer must review | The decision-maker adopts the findings as their own; the lawyer checks that each exemption is explained document by document rather than by class, that the reasons themselves disclose no exempt content, and that the review rights, fees and time limits stated are correct for the scheme. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Trace relied-on content to independent sources and check for relevant material the output has missed.

- What the AI does: Work with the lawyer to draft the notice from the validated template and the regulator's published checklist, taking the decision on each document and the findings from the decision-maker and keeping every finding tied to the document or evidence it came from. Flag any exemption claimed in the schedule that the draft does not explain, and any statement of review rights or timing that does not match the file.
- What the lawyer does: The decision-maker adopts the findings as their own; the lawyer checks that each exemption is explained document by document rather than by class, that the reasons themselves disclose no exempt content, and that the review rights, fees and time limits stated are correct for the scheme.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Confirm the instructions, the jurisdiction and the complete relevant material before starting.
2. The decision-maker adopts the findings as their own; the lawyer checks that each exemption is explained document by document rather than by class, that the reasons themselves disclose no exempt content, and that the review rights, fees and time limits stated are correct for the scheme.
3. Check the output against the source documents named in it before it is relied on.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [https://www.oaic.gov.au/freedom-of-information/freedom-of-information-guidance-for-government-agencies/foi-guidelines/part-3-processing-and-deciding-on-requests-foi-access](https://www.oaic.gov.au/freedom-of-information/freedom-of-information-guidance-for-government-agencies/foi-guidelines/part-3-processing-and-deciding-on-requests-foi-access) (checked 2026-09-27)
- [https://www.ipc.nsw.gov.au/resources/fact-sheet-your-right-access-government-information](https://www.ipc.nsw.gov.au/resources/fact-sheet-your-right-access-government-information) (checked 2026-09-27)
- [https://www.wa.gov.au/organisation/department-of-justice/freedom-of-information-department-of-justice](https://www.wa.gov.au/organisation/department-of-justice/freedom-of-information-department-of-justice) (checked 2026-09-27)
- [https://www.oic.qld.gov.au/government/right-to-information/processing-an-rti-application](https://www.oic.qld.gov.au/government/right-to-information/processing-an-rti-application) (checked 2026-09-27)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/practice/administrative-and-public-law/prepare-the-notice-of-decision-and-reasons-on-an-access-request/united-states.md) | Yellow |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*