---
title: "Assemble the engagement fact record and any Form 8300 identity fields"
url: "https://ailawframework.com/obligations/aml-ctf-the-practice-as-a-reporting-entity/assemble-the-customer-due-diligence-record-before-the-service-starts/united-states"
type: "task_jurisdiction_version"
site: "AI Law Framework"
id: "A52OB-X20260927-3-US"
practice_area: "AML/CTF — the practice as a reporting entity"
tier: "green"
lawyer_review: "required"
jurisdictions: ["US"]
last_reviewed: "2026-10-22"
---

# Assemble the engagement fact record and any Form 8300 identity fields

> Fill the firm's client-acceptance checklist from the documents the lawyer supplies, and list any cash receipt over $10,000 with the payer details needed for Form 8300. Leave every incomplete field blank.

Canonical page: https://ailawframework.com/obligations/aml-ctf-the-practice-as-a-reporting-entity/assemble-the-customer-due-diligence-record-before-the-service-starts/united-states  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [AML/CTF — the practice as a reporting entity](https://ailawframework.com/obligations/aml-ctf-the-practice-as-a-reporting-entity.md) |
| Human involvement | Green: AI drafts, lawyer checks |
| How AI is used | Fill the firm's client-acceptance checklist from the documents the lawyer supplies, and list any cash receipt over $10,000 with the payer details needed for Form 8300. Leave every incomplete field blank. |
| What the lawyer must review | The checklist records the facts for the Rule 1.16(a) inquiry. It is not a decision to accept the client. For a required Form 8300, the IRS requires the return within 15 days and the payer's identifying information on the form. The lawyer confirms the checklist against the source documents before the file is treated as complete. |
| Written for | United States |
| Applies to | [Assemble the customer due diligence record before the service starts](https://ailawframework.com/obligations/aml-ctf-the-practice-as-a-reporting-entity/assemble-the-customer-due-diligence-record-before-the-service-starts.md) |

## Checking plan

- What the AI does: Fill the firm's client-acceptance checklist from the documents the lawyer supplies, and list any cash receipt over $10,000 with the payer details needed for Form 8300. Leave every incomplete field blank.
- Basis: Checked against the linked sources on 22 October 2026. Confirm the current instrument before reliance.

## Notes

- The tool fills a checklist the firm has already approved. It does not decide whether the representation may be accepted.
- A voluntary suspicious Form 8300 under the $10,000 threshold is a different filing. Do not mix its fields into a required return.

## Sources

- [ABA Model Rule 1.16, Declining or Terminating Representation](https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_1_16_declining_or_terminating_representation/) (checked 2026-10-22)
- [IRS: Form 8300 and reporting cash payments of over $10,000](https://www.irs.gov/businesses/small-businesses-self-employed/form-8300-and-reporting-cash-payments-of-over-10000) (checked 2026-10-22)

## Forms and precedents for this task

| Form or precedent | Kind | AI level | Summary |
| --- | --- | --- | --- |
| [Enhanced customer due diligence decision record](https://ailawframework.com/precedents/aml-ctf-the-practice-as-a-reporting-entity/enhanced-cdd-decision-record.md) | Form | Red | Record of why enhanced customer due diligence applies to a client under s 32, the measures the compliance officer requires, and whether the practice will start or continue the designated service. |
| [Customer due diligence file index before the service starts](https://ailawframework.com/precedents/aml-ctf-the-practice-as-a-reporting-entity/cdd-file-contents-index.md) | Checklist | Green | Index of the s 28(2) matters against the documents on the file, completed before a designated service starts, so a missing identity, authority, beneficial owner or sanctions check is visible. |
| [AML/CTF record retention schedule for the practice](https://ailawframework.com/precedents/aml-ctf-the-practice-as-a-reporting-entity/aml-record-retention-schedule.md) | Policy | Yellow | Schedule of how long the practice keeps AML/CTF program records, customer due diligence records and transaction records, using the periods AUSTRAC states for ss 116, 111 and 107, and who may destroy… |

Signed-in accounts can read the full text of each one.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*