---
title: "Record the accountable official and the notices that official must send"
url: "https://ailawframework.com/obligations/ai-decision-systems/record-the-accountable-official-and-the-notices-that-official-must-send"
type: "task"
site: "AI Law Framework"
id: "A45-WR20261022-10"
practice_area: "AI decision systems (the firm's and clients')"
tier: "yellow"
lawyer_review: "required"
last_reviewed: "2026-10-22"
---

# Record the accountable official and the notices that official must send

> From the agency's appointment papers, record each accountable official, whether the role sits with one person, a chair, or is split, and whether the Digital Transformation Agency has been emailed at ai@dta.gov.au with…

Canonical page: https://ailawframework.com/obligations/ai-decision-systems/record-the-accountable-official-and-the-notices-that-official-must-send  
Last reviewed: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

| Fact | Value |
| --- | --- |
| Practice area | [AI decision systems (the firm's and clients')](https://ailawframework.com/obligations/ai-decision-systems.md) |
| Human involvement | Yellow: Lawyer and AI draft together |
| How AI is used | From the agency's appointment papers, record each accountable official, whether the role sits with one person, a chair, or is split, and whether the Digital Transformation Agency has been emailed at ai@dta.gov.au with the contact details of all accountable officials at selection and on any later change. List the musts the standard states for those officials: accountability for implementing the policy; notifying that address of a new high-risk use case; being the contact point and answering requests for information; taking part in whole-of-government forums or nominating a delegate; and keeping up to date. Also record whether a link to the agency transparency statement has been emailed to the same address each time the statement is updated. Do not draft the transparency statement. For a high-risk notification, list only the items the standard says the notification should include: the type of AI, the intended application, how the agency arrived at high risk, and any sensitivities. The standard says the notification is also required when an existing use case is re-assessed as high risk or is no longer high risk, and that the notification is not intended to stop the agency adopting the use case. |
| What the lawyer must review | The lawyer decides who is designated, whether the role may be split, and what may be sent to the Digital Transformation Agency, including any sensitivity. The text of the Standard for Transparency Statements was not opened, so the statement's fields are not filled in here. |
| Written for / versions | 1 jurisdiction versions below |

## Checking plan

**Source-by-source verification**

Trace relied-on content to independent sources and check for relevant material the output has missed.

- What the AI does: From the agency's appointment papers, record each accountable official, whether the role sits with one person, a chair, or is split, and whether the Digital Transformation Agency has been emailed at ai@dta.gov.au with the contact details of all accountable officials at selection and on any later change. List the musts the standard states for those officials: accountability for implementing the policy; notifying that address of a new high-risk use case; being the contact point and answering requests for information; taking part in whole-of-government forums or nominating a delegate; and keeping up to date. Also record whether a link to the agency transparency statement has been emailed to the same address each time the statement is updated. Do not draft the transparency statement. For a high-risk notification, list only the items the standard says the notification should include: the type of AI, the intended application, how the agency arrived at high risk, and any sensitivities. The standard says the notification is also required when an existing use case is re-assessed as high risk or is no longer high risk, and that the notification is not intended to stop the agency adopting the use case.
- What the lawyer does: The lawyer decides who is designated, whether the role may be split, and what may be sent to the Digital Transformation Agency, including any sensitivity. The text of the Standard for Transparency Statements was not opened, so the statement's fields are not filled in here.
- Who reviews: Responsible lawyer with competence in the matter
- Basis: Practical workflow informed by the linked primary sources; the traffic light and working checks are editorial guidance, not a court classification.
- Why: The level reflects what the work is, the consequence of an error, and how much of the output the lawyer must independently re-derive.

## Checks the lawyer makes

1. Record every official and the date the contact details were sent. Do not leave a role change without a fresh notice.
2. Limit a high-risk notification to the type of AI, the intended application, how high risk was reached, and sensitivities the lawyer has cleared.
3. Do not draft or fill a transparency statement. Record only whether the link was sent.

## Notes

- These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.

## Sources

- [Digital Transformation Agency: Standard for accountability](https://www.digital.gov.au/ai/ai-in-government-policy/accountability) (checked 2026-10-22)

## Jurisdiction versions

| Jurisdiction | Level |
| --- | --- |
| [United States](https://ailawframework.com/obligations/ai-decision-systems/record-the-accountable-official-and-the-notices-that-official-must-send/united-states.md) | Red |

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*