---
title: "How to use AI for board minutes and privilege in Australia"
url: "https://ailawframework.com/guides/ai-board-minutes-privilege"
type: "how_to_guide"
site: "AI Law Framework"
practice_area: "Running the firm"
---

# How to use AI for board minutes and privilege in Australia

> An AI note-taker in a board meeting can record legal advice and send it to a vendor. That is a privilege question before it is a productivity question.

Canonical page: https://ailawframework.com/guides/ai-board-minutes-privilege

Site index for agents: https://ailawframework.com/llms.txt

## Check this before you rely on it

The Uniform Law statement, the Law Society of New South Wales guide, Queensland Guidance Statement No. 37 and the OAIC’s guidance on commercial AI products all apply. None of them promises that privilege survives the upload.

## Steps

1. **Decide the privilege risk before the note-taker joins.** A recording of legal advice, sent to a vendor under terms you have not read, can be argued as a disclosure. Read the terms: who is the processor, whether the audio trains a model, and who else at the company can open the transcript. The OAIC guidance and Queensland Guidance Statement No. 37 are the privacy and confidentiality readings. The Uniform Law statement keeps the solicitor responsible for the confidentiality of the advice. If you cannot explain the disclosure, do not record the item.
2. **Keep the note-taker out of the legal-advice items.** Pause or remove the tool when the board turns to privileged advice, investigations, or a matter in dispute. The minutes of that item are taken by a person. The Law Society of New South Wales guide expects the solicitor to understand what the tool captured. A transcript of the whole meeting, privilege included, is the outcome to avoid.

## Questions

**Is it allowed to use AI for board minutes and privilege in Australia?**

Only after someone has read the vendor terms and decided the privilege risk. Legal-advice items should not be recorded by the tool.

**What tools are used for board minutes and privilege?**

This page does not approve a note-taker. The meeting-transcription guide covers consent and hosting. Privilege is a further reason to leave the tool out of part of the meeting.

**Does privilege survive because the firm paid for the tool?**

Not by itself. Payment does not decide whether sending the audio to the vendor was a disclosure. Read the terms.

## Sources

- [Uniform Law regulators: Statement on AI use](https://lsbc.vic.gov.au/news-updates/news/statement-use-artificial-intelligence-australian-legal-practice)
- [LSNSW: Solicitor's guide to responsible AI use](https://www.lawsociety.com.au/AI-hub/solicitors-guide-responsible-use-artificial-intelligence)
- [QLS Guidance Statement No 37](https://www.qls.com.au/practising-law-in-qld/ethics/guidance-statements/no-37-artificial-intelligence-in-legal-practice)
- [OAIC: commercially available AI products](https://www.oaic.gov.au/privacy/privacy-guidance-for-organisations-and-government-agencies/guidance-on-privacy-and-the-use-of-commercially-available-ai-products)

## Related

- [Confidentiality tasks](https://ailawframework.com/practice/confidentiality-and-client-information.md)
- [Transcribing meetings](https://ailawframework.com/guides/ai-meeting-transcription-lawyers-australia.md)
- [Australian data hosting](https://ailawframework.com/guides/australian-data-hosting-legal-ai.md)
- [In-house counsel tasks](https://ailawframework.com/practice/in-house-general-counsel.md)